Job
- Level
- Experienced
- Job Field
- IT, System
- Employment Type
- Part Time/Full Time
- Contract Type
- Temporary employment
- Location
- Eschborn
- Working Model
- Hybrid, Onsite
Job Summary
In this role, you will develop structured workflows in SAP and support administrative processes such as time bookings and travel reimbursements to ensure IT unit efficiency and compliance.
Job Technologies
Your role in the team
- Join our dynamic IT Portfolio Management team, empowering and guiding our delivery organization to create value.
- You support the EEX IT Executive Office through the reliable ownership of core administrative, bureaucratic, and governance-related processes.
- With a strong focus on time and workforce administration, process documentation, compliance, and system integrity, you ensure stable and transparent operations across the organization.
- As a trusted process owner, you maintain structured workflows in SAP and related tools, support employee and IT administrative processes, and provide continuity during organizational or tooling changes.
- Through disciplined execution, deep procedural knowledge, and a collaborative mindset, you contribute to operational excellence and long-term stability within the IT Executive Office.
- Own and manage time-related administrative processes for internal and external staff, including time booking structures, working time records, and related governance.
- Ensure compliance with company policies and labor regulations covering working hours, holidays, sickness, shift planning, and overtime.
- Support stable system usage through structured maintenance and documentation.
- Maintain and continuously improve standardized administrative processes, ensuring clarity, consistency, and audit readiness.
- Own process documentation, guidelines, and FAQs, supporting transparency, knowledge continuity, and stable operations across teams.
- Manage and document employee-related administrative workflows, such as reimbursement, travel, and expense processes, in alignment with internal controls and policies.
- Serve as a procedural point of contact for questions related to these administrative processes.
- Oversee administrative processes related to non-strategic IT goods, services, and tools, ensuring adherence to IT and procurement standards.
- Manage subscriptions and access administration for platforms and tools (e.g., knowledge or content platforms), ensuring controlled and transparent usage.
- Support the implementation and adoption of new tools, processes, or organizational changes affecting multiple teams by providing structured administrative and documentation support.
- Ensure operational continuity during transitions through reliable process ownership and institutional knowledge.
- Contribute to the reliability, continuity, and efficiency of IT Executive Office operations through disciplined execution and experience-based process ownership.
- Aktiv die Zusammenarbeit, den Wissensaustausch und ein stabiles Team-Betriebsmodell fördern.
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Our expectations of you
Qualifications
- Gutes Verständnis für Personalverwaltung und mitarbeiterbezogene Verwaltungsprozesse.
- Strong organizational skills with a structured, reliable, and detail-oriented mindset.
- Excellent communication and stakeholder management skills, with the ability to collaborate across teams and seniority levels.
- Proficiency in Microsoft 365, particularly Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Knowledge of Jira and Agile methodologies is a plus.
- Fluent English required; German and/or French is a strong plus.
Experience
- Several years of professional experience in administration, operations, PMO, workforce administration, HR operations, or a comparable support function.
- Proven experience managing and improving administrative processes, documentation, and governance-related activities.
- Experience working with SAP and other enterprise tools; strong affinity for systems and data quality.
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What we offer
- The position is located in Eschborn and is temporarily limited until August 2027.
- Attraktives Gehaltspaket mit vielen Vorteilen wie Kinderbetreuung, Essenszulage, Jobticket, Sport- und Freizeitveranstaltungen.
- Flexible hybrid work concept and flexible working hours.
- Personal development through extensive training opportunities.
- A place in a dynamic and international team within EEX Group and Deutsche Börse Group.
- A long-term perspective in the constantly growing and evolving energy industry.
- Bespoke onboarding plan.
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Topics that you deal with on the job
Job Locations
This is your employer
European Energy Exchange AG
The European Energy Exchange (EEX) is the leading energy exchange in Europe which develops, operates and connects secure, liquid and transparent markets for energy and related products. As part of EEX Group, a group of companies serving international commodity markets, EEX offers contracts on Power and Emission Allowances as well as Freight and Agricultural Products. EEX is part of Deutsche Börse Group.
Description
- Founding year
- 2002
- Company Type
- Established Company
- Working Model
- Hybrid, Onsite
- Industry
- Banking, Finance, Insurance, Power Sector, Economy
IT Executive Office Governance & Operations Specialist
- Location
- Eschborn
- Working Model
- Hybrid, Onsite
- Diversity
- Open for all genders
