Job
In this role, you coordinate IT projects and programs, assist with budget planning and controlling, organize meetings, and manage communication between internal and external stakeholders.
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Your role in the team
- You support the management level in key organizational matters, in the steering of programs and IT projects, and in the preparation of steering committees and reporting obligations.
- You support the management level with fundamental topics as well as the planning and control of the IT budget, budget controlling, and other operational controlling tasks.
- You coordinate cross-functional alignments on key figure registrations and IT framework concept contributions, as well as the associated controlling and reporting obligations.
- You create management templates and handle inquiries from the IT staff, the central organizational department, the ministerial supervisory authorities, the various specialist departments of the BVA, and the executive management.
- You coordinate and further develop the budget processes in the programs and IT projects, and support the organizational management in IT strategy management and IT innovation management.
- You are the interface to IT projects (e.g., order initiation) and cross-cutting topics, and the point of contact for contract management regarding questions from service providers.
Our expectations of you
Education
- You possess one of the following qualifications: a completed IHK apprenticeship as an IT specialist (focus on application development or system integration) or a university degree (at least a bachelor's) in a computer science-related field, or a degree in another discipline, and demonstrate at least two years of proven professional experience in cross-organizational planning and management of IT programs, IT projects, or IT-related processes, or at least three years of proven professional experience in cross-organizational planning and management of IT programs, IT projects, or IT-related processes.
Qualifications
- Proven proficiency in both oral and written communication is required to ensure professional coordination with internal and external contacts. The role demands precise communication and the clear conveyance of information. Therefore, secure and professional German language skills at least at level B2 of the Common European Framework of Reference for Languages (CEFR) are necessary.
- You are willing to engage with gender and diversity competence as part of your role.
- You are ready for an extended security check (Ü2) in accordance with the Federal Security Clearance Act (SÜG).
Experience
- You have proven at least two years of professional experience working with diverse stakeholders as well as in the innovative development, analysis, and digitalization of processes.
What we offer
- Flexible working hours including home office and flextime from 6 a.m. to 9 p.m., subject to operational requirements.
- Reimbursement of relocation expenses.
- Diverse opportunities for further training and personnel development.
- Promotion of health with working time bonuses (e.g., sports groups).
- GermanyJobTicket with employer subsidy.
- Supplementary allowance according to § 19b BBesG for state civil servants to compensate for any potential difference to the previous basic salary.
- Allowances/bonuses for personnel recruitment in accordance with § 16 Abs. 6 TVöD or § 43 BBesG may be granted if the conditions are met.
- Payment of a specialist allowance of up to €1,500 per month may be possible after individual case assessment.
- Possibility of later civil service appointment if the relevant requirements are met.
Benefits
Health, fitness & fun
Work-Life-Integration
Topics you will work on
Job locations
About your employer
The Federal Administrative Office (BVA) is a reliable federal agency that operates under the German Federal Ministry of the Interior, Building, and Home Affairs. It currently employs around 6,000 staff members and handles more than 150 tasks. As a partner to citizens, businesses, agencies, and clubs, the BVA is always ready to offer its services.
- 250+ Employees
- Established Company
- Onsite, Hybrid
- Public Service, Unions
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