Job
In this role, you will implement reporting, coordinate cross-functional topics, create and maintain documentation and status reports, and advise management on project-related issues.
Job summary
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Job technologies
Your role in the team
- Implementation and execution of reports (internal and external). Coordinates and further develops individual or multiple cross-functional topics within their organizational unit on behalf of the respective management. Serves as the point of contact for all matters within their area of responsibility (specialist departments, clients, technically related employees, process workflows, compliance with relevant conventions, guidelines, etc.). Supports projects/sub-projects.
- Independent proposals for implementation strategies and handling complex technical tasks to support various management functions. This includes establishing guidelines and specifications as well as providing explanations. Additionally, creating and evaluating action and project plans (e.g., regarding project progress, etc.), maintaining progress control of processes and tools. Participating in planning, taking responsibility, and designing regular reports and management reports within the assigned specialist area. Transforming projects from traditional to agile working methods in consultation with the respective management.
- Operational and administrative support of the staffing process. This includes verifying the completeness of requirements and progressing them further in the process. Maintenance and tracking of these requirement notifications, as well as handling of tickets. Creation and maintenance of documents and status reports with key figures on process compliance based on existing reports, tools, and databases. Document processes and verify the currency of data.
- Advising managers and employees of the respective department on all questions related to the applied tools and procedures of the specialist topic. Content review of subject-specific questions and technical assessment as well as definition of necessary measures from a professional perspective.
- Methodical support in the introduction, implementation, and further development of OKRs, including coaching and moderation of specialist departments and project teams. Assistance in formulating OKRs as well as establishing and further developing suitable processes and routines.
- Definition and tracking of measures to improve technical subject areas, including escalation, also through cross-functional management by assuming an existing governance function (possibly including escalation).
- Administrative support for committee meetings of the Portfolio Alignment Board (PAB), as well as assistance with the project roadmap. Agenda planning and minute-taking of the meetings. Includes reviewing presentation content for completeness, as well as maintaining and following up on an open points list. Creation and maintenance of documents and status reports on committee outcomes.
- In all areas, sustainable documentation and coordination of the tasks and activities to be performed are expected in the provided tools. The creation and updating of result and project documents according to the framework's specifications.
Our expectations of you
Education
- Bachelor's degree in an IT-related program or a recognized vocational training in an IT profession, alternatively at least 5 years of professional experience in an IT environment
Qualifications
- Certification in IT Service Management Frameworks: ITIL and PRINCE2
- Certification in an Agile Framework Certified SAFe® 5 Product Owner/ Product Manager/ Lean Portfolio Manager and Professional Scrum Master 1
- Knowledge of standard tools & applications: Excel, Visio, Project, PowerPoint, Jira
- Specification, creation, and management of project documentation (at least 3 years and not older than 5 years ago)
- Participation in project controlling (budgeting and staffing) (at least 3 years and no more than 5 years ago)
- Willingness to occasionally travel for work
- Very good language skills in German (at least C1) as well as good English skills (at least B1) are mandatory.
Experience
- Professional experience in a government environment in IT (at least 3 years and not older than 5 years ago)
- Experience in project management in the role of project leader or Project Management Office (minimum 5 years)
- Experience in preparing and editing process- and project-specific documentation (at least 5 years and not older than 5 years ago)
- Experience in handling and processing tickets with Atlassian's Jira application (at least 4 years and not older than 5 years ago)
- Experience in working with the Microsoft Dynamics CRM/ERP application (at least 3 years and not older than 5 years ago)
- Experience working independently with work packages within a central product portfolio catalog (at least 3 years and not older than 5 years ago)
- Experience with the target system Alfabet4BWI (at least 3 years)
What we offer
- As a award-winning engineering service provider, we are involved in innovative and exciting cross-industry development projects nationally and internationally.
- Are you interested in shaping sustainable solutions of tomorrow in an innovative environment, taking on this challenge with us, and investing your knowledge into future projects?
- Then we offer you the suitable environment for your professional development opportunities. This position provides long-term prospects with subsequent permanent placement.
Benefits
Work-Life-Integration
Topics you will work on
Job locations
About your employer
Our engineers support our customers in the planning, control and implementation of demanding projects. They can draw on a wealth of experience that guarantees their success. We accompany our customers through every step of the process - from project management to concept design, development and production to the first sampling of parts and the rollout.
- 2011
- Digital Agency
- Full Remote, Hybrid, Onsite
- Consulting · Internet, IT, Telecommunication
Employer reviews
3.3Total(1 review)
- Engineering
- 3.3
- Working conditions
- 3.6
- Career growth
- 3.2
- Team culture
- 3.5
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