Job
- Level
- Experienced
- Job Field
- IT, Project, System
- Employment Type
- Full Time
- Contract Type
- Temporary employment
- Location
- Berlin
- Working Model
- Onsite
Job Summary
In this role, you design and implement information architectures and document management systems while integrating with ERP and CRM to ensure specific governance standards are met.
Job Technologies
Your role in the team
- Design, implement, and continuously improve the organization's information and document management architecture.
- Own the Microsoft 365 and SharePoint information management environment.
- Ensure integration with ERP, CRM, business applications, and the wider IT landscape.
- Define information architecture, metadata, taxonomy, access controls, and governance standards.
- Ensure scalable, secure, and future-ready information management solutions.
- Lead the development and operation of the Document Management System (DMS).
- Establish governance for document organization, metadata, permissions, lifecycle management, and information classification.
- Define standards for document storage, retrieval, version control, and collaboration.
- Ensure information remains accessible, structured, and compliant throughout its lifecycle.
- Translate legal, regulatory, and business requirements into effective information management solutions.
- Manage document retention, archiving, and records management processes.
- Ensure compliant, audit-ready information storage and governance.
- Design and optimize automated workflows, approvals, electronic signatures, and lifecycle processes.
- Drive continuous improvements in efficiency and user experience using Microsoft 365 technologies.
- Own information management and digital workplace solutions within IT Operations.
- Promote best practices for collaboration, document management, and knowledge sharing.
- Evaluate and implement enhancements that improve governance and usability.
- Deliver training, user documentation, onboarding materials, and guidance for Microsoft 365, SharePoint, DMS platforms, and emerging technologies such as Copilot.
- Manage implementation partners, consultants, and external service providers.
- Ensure solution quality, governance, security, and alignment with business objectives.
- Überwachen Sie Implementierungen, Verbesserungen und die laufende Leistungsfähigkeit der Lösung.
- Ensure compliance with IT security standards, ISO 27001, and information governance requirements.
- Zusammenarbeit mit den Teams für Sicherheit, Recht und Compliance, um Informationsrisiken zu minimieren und Datenschutz sowie Sicherheit von Anfang an zu integrieren.
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Our expectations of you
Qualifications
- Hands-on expertise in Microsoft 365, particularly SharePoint, with familiarity in modern tools such as Copilot Studio or comparable platforms.
- Solid understanding of data structures, metadata models, and access management concepts, with the ability to design scalable and user-friendly solutions.
- Gutes Verständnis von Systemintegrationen und Anwendungslandschaften, einschließlich der Fähigkeit, Informationsmanagementlösungen mit Geschäftssystemen zu verbinden (z. B. ERP, Datenbanken, SaaS-Tools).
- Proven ability to design and implement automated workflows and digital processes, improving efficiency and standardisation.
- Awareness of information security, data protection, and risk mitigation practices, and ability to incorporate them into system design.
- Excellent communication skills, with the ability to act as the central coordination point between business stakeholders and external IT providers for information management and governance activities.
Experience
- Strong experience in designing information architectures and document management solutions, including structured storage, collaboration, and lifecycle concepts.
- Experience in establishing governance frameworks and applying 'compliance-by-design' principles within systems and processes.
- Experience in driving user adoption and delivering training/enablement, ensuring effective and consistent usage of systems across the organisation.
- Experience in working with external vendors or implementation partners, ensuring quality delivery and alignment with requirements.
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What we offer
- Commitment to Diversity: EIT RawMaterials is committed to diversity and inclusion. We encourage applications from all qualified individuals, regardless of background.
- Employment Type: Fixed-term contract with the possibility of extension.
- Position Location: Berlin, Germany & Riga, Latvia
- The position will stay open until a successful candidate is chosen.
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Topics You Will Work On
Job Locations
About Your Employer
Eit Rawmaterials
EIT RawMaterials is a Europe-wide organization focused on the development and use of raw materials in Europe. It promotes the sustainable and green economy in the raw materials sector and supports start-ups and SMEs in their growth.
Description
- Company Type
- Established Company
- Working Model
- Onsite
- Industry
- Power Sector, Economy
Information Governance Manager
- Location
- Berlin
- Working Model
- Onsite
- Diversity
- Open for all genders
- English Only
- English only required
