Job
In this role, you design and implement information architectures and document management systems while integrating with ERP and CRM to ensure specific governance standards are met.
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Job technologies
Your role in the team
- Design, implement, and continuously improve the organization's information and document management architecture.
- Own the Microsoft 365 and SharePoint information management environment.
- Ensure integration with ERP, CRM, business applications, and the wider IT landscape.
- Define information architecture, metadata, taxonomy, access controls, and governance standards.
- Ensure scalable, secure, and future-ready information management solutions.
- Lead the development and operation of the Document Management System (DMS).
- Establish governance for document organization, metadata, permissions, lifecycle management, and information classification.
- Define standards for document storage, retrieval, version control, and collaboration.
- Ensure information remains accessible, structured, and compliant throughout its lifecycle.
- Translate legal, regulatory, and business requirements into effective information management solutions.
- Manage document retention, archiving, and records management processes.
- Ensure compliant, audit-ready information storage and governance.
- Design and optimize automated workflows, approvals, electronic signatures, and lifecycle processes.
- Drive continuous improvements in efficiency and user experience using Microsoft 365 technologies.
- Own information management and digital workplace solutions within IT Operations.
- Promote best practices for collaboration, document management, and knowledge sharing.
- Evaluate and implement enhancements that improve governance and usability.
- Deliver training, user documentation, onboarding materials, and guidance for Microsoft 365, SharePoint, DMS platforms, and emerging technologies such as Copilot.
- Manage implementation partners, consultants, and external service providers.
- Ensure solution quality, governance, security, and alignment with business objectives.
- Überwachen Sie Implementierungen, Verbesserungen und die laufende Leistungsfähigkeit der Lösung.
- Ensure compliance with IT security standards, ISO 27001, and information governance requirements.
- Zusammenarbeit mit den Teams für Sicherheit, Recht und Compliance, um Informationsrisiken zu minimieren und Datenschutz sowie Sicherheit von Anfang an zu integrieren.
Our expectations of you
Qualifications
- Hands-on expertise in Microsoft 365, particularly SharePoint, with familiarity in modern tools such as Copilot Studio or comparable platforms.
- Solid understanding of data structures, metadata models, and access management concepts, with the ability to design scalable and user-friendly solutions.
- Gutes Verständnis von Systemintegrationen und Anwendungslandschaften, einschließlich der Fähigkeit, Informationsmanagementlösungen mit Geschäftssystemen zu verbinden (z. B. ERP, Datenbanken, SaaS-Tools).
- Proven ability to design and implement automated workflows and digital processes, improving efficiency and standardisation.
- Awareness of information security, data protection, and risk mitigation practices, and ability to incorporate them into system design.
- Excellent communication skills, with the ability to act as the central coordination point between business stakeholders and external IT providers for information management and governance activities.
Experience
- Strong experience in designing information architectures and document management solutions, including structured storage, collaboration, and lifecycle concepts.
- Experience in establishing governance frameworks and applying 'compliance-by-design' principles within systems and processes.
- Experience in driving user adoption and delivering training/enablement, ensuring effective and consistent usage of systems across the organisation.
- Experience in working with external vendors or implementation partners, ensuring quality delivery and alignment with requirements.
What we offer
- Commitment to Diversity: EIT RawMaterials is committed to diversity and inclusion. We encourage applications from all qualified individuals, regardless of background.
- Employment Type: Fixed-term contract with the possibility of extension.
- Position Location: Berlin, Germany & Riga, Latvia
- The position will stay open until a successful candidate is chosen.
Topics you will work on
Job locations
About your employer
EIT RawMaterials is a Europe-wide organization focused on the development and use of raw materials in Europe. It promotes the sustainable and green economy in the raw materials sector and supports start-ups and SMEs in their growth.
- Established Company
- Onsite
- Power Sector, Economy
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