Job
- Level
- Experienced
- Job Field
- Project
- Employment Type
- Full Time
- Contract Type
- Temporary employment
- Location
- Heidelberg
- Working Model
- Onsite
Job Summary
In this role, you will coordinate the implementation of software for managing doctoral candidates, develop requirement catalogs, conduct tender procedures, and manage communication and coordination processes between faculties and external partners.
Job Technologies
Your role in the team
- Coordination of the tender: Independently creating a structured requirements catalog, analyzing technical and organizational needs, and coordinating with the University Computing Center, the Graduate Academy, and the faculties; conducting the procurement process in collaboration with the Purchasing Department.
- Requirements Management: Analysis, documentation, and coordination of functional and technical requirements, as well as necessary interfaces with existing university systems.
- Roll-Out of the software: conception, planning, and management of the software deployment; communication and coordination with the faculties; coordination of cross-departmental alignment processes; accompanying conflict and risk management during the implementation process.
- Change Management: Planning and execution of information sessions, exchange formats, and training.
- Coordination and collaboration with external stakeholders: management of and communication with the external software service provider, participation in university-wide user groups of the software solution, participation in exchange formats with other universities.
- Reporting and Decision Support: Creation of reports, analyses, and decision templates; monitoring and documentation of project progress.
- Support for the technical project staff in: assisting with the formulation of technical requirements tailored to the audience, collecting and evaluating these requirements, and prioritization; support in the development of the test concept.
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Our expectations of you
Education
- You hold a completed academic university degree (at least a Master's) or an equivalent qualification. You demonstrate strong communication and organizational skills and have experience in the implementation or support of complex software solutions. Ideally, you have knowledge of public procurement procedures.
Qualifications
- A structured, independent, and solution-oriented way of working.
- Strong moderation skills to harmonize different technical requirements.
- Teamwork skills and a strong social competence profile.
- Knowledge of university administrative structures is an advantage.
- Excellent German and English language skills, both written and spoken.
- A confident handling of common Office applications as well as the willingness to familiarize oneself with new technical systems.
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What we offer
- The opportunity to contribute to the digital transformation of an internationally renowned university.
- A challenging and diverse range of tasks at the intersection of science, administration, and technology.
- Flexible working hours and family-friendly conditions.
- Opportunities for further training, subsidized Germany ticket or company bike.
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Benefits
Work-Life-Integration
Job Locations
About Your Employer
Heidelberg University
Die Universität Heidelberg versteht sich als international ausgerichtete, aus ihrer Tradition die Zukunft mitgestaltende Forschungs- und Lehreinrichtung mit einem vielfaltigen Spektrum an Fächern und Disziplinen. Sie bekennt sich zu ihrer Verantwortung gegenüber Mensch, Gesellschaft und Natur und will ihr Wissen und Können in einer offenen, vorurteilsfreien Haltung gegenüber Menschen und Ideen entwickeln, nutzbar machen und an nachfolgende Generationen weitergeben.
Description
- Founding Year
- 1386
- Company Type
- Established Company
- Working Model
- Onsite
- Industry
- Education System
Project management for software for doctoral student administration
- Location
- Heidelberg
- Working Model
- Onsite
- Diversity
- Open for all genders
